AutoAnything, Inc., is a San Diego-based E-Commerce Company that merges the high-speed lane of custom automotive accessories and performance parts with cutting-edge internet technology and industry-leading customer service. AutoAnything, Inc. continues to grow at a rapid pace. Our flexibility, entrepreneurial style, knowledge of the competitive landscape and innovative business model has allowed us to excel in the industry. We have become highly recognized as one of the nation’s top 150 E-Commerce Organizations. AutoAnything, Inc.’s success can be directly attributed to the dedication, passion and creativity of our Team.
AutoAnything, Inc. is looking for an Executive Administrative Assistant to join our dynamic Team!
As Executive Administrative Assistant at AutoAnything Inc., you will provide comprehensive and high-level support to our President, Human Resources and Executive Team Members. You will provide all administrative duties assigned, as well as support internal Teams with a wide range of facilities and administrative duties.
BROAD SPECTRUM OF DUTIES & RESPONSIBILITIES:
Executive Support: The primary role will be to support the President of AutoAnything, Inc.
Coordinate and oversee the completion of special projects/presentations as needed
Maintaining executive's appointment schedule by planning and scheduling meetings, conferences and teleconferences
< >repare reports by collecting and analyzing information
Review voicemail messages/emails
Greeting clients and vendors
Answering phones and making phone calls
Receiving, reviewing/reading and sending emails
Booking travel and meetings
Meeting note taking and defining next steps/action items post meetings
Ordering office supplies and other miscellaneous items as needed
Filing and scanning documents
Preparing business documents such as: invoice, expense reports, miscellaneous reports, letters, financial statements and other correspondence/media as needed.
Creating/organizing company activities and lunches
Setting meeting agendas and keeping meetings on-track
Acting as the “gate keeper” as needed for the president to allow him the freedom to accomplish much more with superior judgement as to which items require his attention
Someone who learns and adapts to the needs and wants of the executive and confident in making the same decision the executive would make
Miscellaneous personal tasks needed for the executive
Executive Team Support: To support the Senior Management Team:
Coordination of presentation materials
Expense reports and other misc items
1-2 years minimum experience preferred but not required
Must be Team oriented, self-motivated and able to multi-task.
Demonstrated interpersonal communication skills to interact professionally with a diverse population.
Need to have a passion for technology (Internet and technology savvy)
Proficient with email
Ability to work well with others
Must be able to type at least 60 WPM - Test will be required
Short Microsoft office (excel and PowerPoint) test required
Must be a fast learner and have a desire to learn new things
Willingness to wear many different hats
Must be able to work well under pressure
All applicants must pass background check
Problem solving skills
Must be available at all times
EDUCATION AND EXPERIENCE (INCLUDING CERTIFICATIONS):
High School Diploma/GED (Bachelor’s Degree preferred)
Effective verbal and written communication skills
Strong knowledge of Microsoft office, including Word, intermediate Excel skills and PowerPoint.
AutoAnything, Inc. offers a fun working environment and a competitive, total compensation package. Our benefits include your choAutoanything.com of Medical, Dental and Vision plans; Paid Vacation & Sick leave; and 401k accounts with generous employer-matching contributions. Additional Company-paid benefits include EAP, LTD and Life Insurance.
We are also proud to offer several other optional work-life benefits, including:
Employee Stock Purchase Discount Program
Charitable Contributions Matching Program
Weight Watchers Reimbursement
Autoanything.com is looking for someone who is ambitious, hungry and has an entrepreneurial spirit to join an exciting ecommerce company. We are building a rock star team and we are looking for the right people to be part of it.