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Jobs at AutoAnything

Administrative Assistant

Location: San Diego, CA

Department: Human Resources

Type: Full Time

Min. Experience: Entry Level

AutoAnything.com is a San Diego-based ecommerce Company that merges the high-speed lane of custom automotive accessories and performance parts with cutting-edge internet technology and industry-leading customer service.  We are one of 150 of the largest ecommerce companies in the USA. We are looking for ambitious, hungry and hardworking entrepreneurial candidates to help us build something special. We are a “bottoms up” organization and believe every single person is a key contributor to the success of the Company. If you like to thrive in a challenging and innovative environment – we want you on our Team!

 

We are looking for a full-time Administrative Assistant.


As an Administrative Assistant, you will support the HR Team, Facilities and Social Committee initiatives.  We are looking for a bright, confidant, get-it-done attitude, energetic, detailed oriented individual, who can think outside of the box and has strong time management skills, and is able to multi-task.  The ideal candidate will demonstrate an ability to handle multiple responsibilities, deadline driven projects while delivering a quality, finished product. This individual will be tasked to provide support to the HR Team, in addition to general administrative duties supporting the HR function.

BROAD SPECTRUM OF DUTIES & RESPONSIBILITIES: 

Human Resources Support

  • Provide ongoing administrative support to meet department objectives
  • Create New Hire/Benefits/LOA/Workers Comp presentation packets
  • Responsible for performing research, gathering data/information and preparing reports for the HR Team
  • Meet and greet all Vendors, Applicants and Walk-ins
  • Maintaining Office Supplies Inventory
  • Front Desk/Receptionist coverage
  • Assist the Executive Administrative Assistant as needed
  • Friday Breakfast Prep (Weekly orders, weekly audits and set-up/tear-down)
  • Other duties as assigned to meet objectives
  •  

Facilities Support

  • Working with current Vendors and/or Property Management Team as needed (First Aid, Plants, Vending Machines, Water and Janitorial Services)
  • Breakroom and kitchenette maintenance
  • Restock/maintenance of all Sr. Team Member refrigerators
  • Reorder & restock of coffee and supplies in all Kitchenettes, the Kitchen and Conference Rooms

 

Social Committee

  • Responsible for Birthday’s announcements and décor
  • Support event planning (research and vendor contacts)


QUALIFICATIONS

  • Must have a minimum of 3 years' experience in an administrative support role 
  • Microsoft Office Suites Proficient (Word, Excel, PowerPoint and Outlook)
  • Must be able to follow directions and execute tasks successfully within an assigned time frame
  • Must be Team oriented, self-motivated and able to multi-task
  • Demonstrate interpersonal communication skills to interact professionally with a diverse population
  • Payroll responsibility a plus

 

EDUCATION AND EXPERIENCE (INCLUDING CERTIFICATIONS)

  • High School Diploma required, College degree is preferred but not required
  • Effective verbal and written communication skills
  • Professional demeanor
  • Ability to work with a wide audience 
     
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